---
title: Settings - Email Templates
description: Create and customize automated email templates for various tenant notifications.
---

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# Settings - Email Templates

## Create and customize automated email templates for various tenant notifications.

- Most tenant correspondence in 6storage is done through templates.      
- When looking at the list of email templates you will have several options 
    - Pencil 
          - Edit the template
    - Eye 
          - Preview the template
    - Trash Can 
          - Delete the template
    - Add Template 
          - Creates a new template
    - Template name 
          - Selecting the template name gives you the option to rename the template and change the subject line of the email

![](https://help.6storage.com/hs-fs/hubfs/image-png-Aug-05-2025-03-23-03-2437-PM.png?width=670&height=304&name=image-png-Aug-05-2025-03-23-03-2437-PM.png)

 

- Editing the Documents will open the template editor. Here you will have several drop-down menu options on the left side. 
    - Structures 
          - These are building blocks that you can drag and drop into the template to determine the size and format of the content of your template.
    - Blocks 
          - These can be added to the structures by dragging them from the left side into the template.
          - The options you can add are 
                  - Images
                  - Text
                  - Buttons
                  - Spacers
                  - Video
                  - Social media links
                  - Banners
                  - Timers
                  - Menu
                  - HTML
    - Modules 
          - These are preconfigured structures and blocks for easy addition to multiple templates.

![](https://help.6storage.com/hs-fs/hubfs/image-png-Aug-05-2025-03-22-53-8441-PM.png?width=670&height=320&name=image-png-Aug-05-2025-03-22-53-8441-PM.png)

 

 

 

- You can also use the **Appearance** tab to customize the template further.  
  
    - General Settings - allows you to change things such as the the size, color, font, and spacing of the template
    - Stripes - allows you to change the text size and color for the header, footer and main body of the message
    - Button - allows you to change the size, color, and style of any buttons you may have in your template
    - Mobile Formatting - Allows a few additional size options for the format of your template when viewed on a mobile device 

 

- When **editing** the document simply click in the body of the template to type
  
    - You will have several tools available at the top including fonts, text sizes and formatting 
    - You will also have the option for **Tags ** 
          - **Tags** or **Macros** are variable information that will be customized for each tenant 
          - Selecting the Tenant First Name **tag** will add <%%tenantfirstname%%> to the template 
                  - Sending a template with this **macro** will send a personalized email to the recipient with their name in its place
  ![](https://help.6storage.com/hs-fs/hubfs/image-png-Jan-27-2026-05-43-39-7146-PM.png?width=343&height=312&name=image-png-Jan-27-2026-05-43-39-7146-PM.png) 
    - Be sure to use the **Save** option in the top right to save your changes

 

 

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