The purpose of the Management Summary Report is to give a quick summary of the facility’s performance on a routine. It is a collective data representation of the revenue collected, revenue types, payment types, dues, rental activities, leads, discounts, unit occupancy, economic occupancy, and other aspects of the financial statistics of your business. Succinctly, this report tells you what happened at your facility.

To get the report, click Reports >> Management Summary Report

Here's all you need to know about the report:

Revenue-based on payment methods

This section provides statistics on total revenue collected from various payment methods (cash, check, credit card, etc.) for a specific day, month, or year, depending on the availability of data.

 

Revenue-based online items

This section represents the Net Revenue and the revenue collected through major revenue categories such as rent, late fees, merchandise, services, insurance, security deposit, etc.,

 

Revenue-based on storage category 

This represents the standings of each storage category in collecting revenue, which would help you sharpen your focus on the specific category and make decisions on your investments.

 

Collections

This section will give you a split-up of the rent that you have collected (Past due rent, Current month’s rent along with the split-up of late fee)

 

Rental Activities

In this section, you can see a summary of move-ins, move-outs, transfers, and reservations for the current month, month-over-month, and year-to-date. These statistics help you understand the pattern and frequency of rental activities at your facility.

 

Leads (Top 5)

Lead generation is of supreme importance to any business because leads provide the opportunity for a company to convert prospects into customers. In this section, you can see your top five lead categories listed.

 

Discounts

You can find all the recurring and non-recurring discounts that have been applied to your tenants.

 

Concessions 

This section displays the concessions given to tenants on a single day, month-to-date, and year-to-date. Your facility's discount, fee waivers, write-offs of bad debt, and credit history are shown in this report.

 

Overdue 

Here you can track your total overdue amount alongside the number of units and tenants overdue for a specific period of days.

 

Liabilities –

Your liability accounts, including prepaid rent, prepaid insurance, and prepaid services, are displayed here.

*Others – If you have collected any advance payment without an invoice, it comes under ‘Others’.

 

Occupancy Summary 

This section indicates the various occupancy levels— unit and square footage. You can view the statistics on the units that are occupied, vacant, reserved, repaired, and under maintenance. The populated data will be for each unit type as well as the overall facility.

 

Area Occupancy summary  

This section helps you understand how charging a rent rate higher or lower than the standard rate affects your business.

Gross Price – This would be your potential revenue if all your units were rented at the standard rate

Actual occupied units’ price - The amount of revenue that you are billing for your occupied units

 

Insurance/Protection 

This section depicts statistics such as the number of insurance programs opted by your current tenants, the number of tenants not insured, the number of tenants having their own Insurance (Third party), the total number of tenants, and the percentage of the tenants enrolled in the facility’s insurance program.

 

Payment Info 

This section is a simple representation of the total number of tenants and their payment modes.

Additional Info

This section will give you an idea of any backdated move-ins, backdated payments, deleted payments, or Deleted units. Also, if units’ size have been changed and rental and standard rate haven’t been updated for the last 365 days, such data will be captured in this section.